Privacy Policy
Privacy Statement Effective Date: May 24th 2025 Nicole Lombardi, OT is committed to protecting the privacy and confidentiality of your personal and health information in compliance with applicable federal and state laws, including the Health Insurance Portability and Accountability Act (HIPAA), the Family Educational Rights and Privacy Act (FERPA), and Texas privacy regulations. This Privacy Statement explains how we collect, use, and protect the information you provide when using our website and our services related to Occupational Therapy Independent Educational Evaluations (IEEs).
1. Information We Collect We may collect the following types of information: Personal and Health Information (Protected Health Information - PHI)Name and contact details (email, phone, address)Student's name, age, and date of birth, Educational records and reports provided by parents or school districts, Medical and developmental history, including diagnoses or treatment history, Insurance or funding source details, if applicable, Website Use Information, IP address, browser type, and pages visited, Device information and access times (used for analytics and site functionality only)
2. Legal Protections: HIPAA and FERPA HIPAA Compliance As a healthcare provider conducting evaluations, we protect all PHI under HIPAA guidelines. We only share PHI with authorized parties (e.g., parents/guardians, school district personnel) and ensure that electronic transmission of this data is secure.FERPA ComplianceWhen evaluations are coordinated through school districts or involve educational records, FERPA governs the confidentiality and access to these records. We only access or disclose educational records with proper parental consent or as allowed under FERPA exceptions.
3. How We Use Your Information We use your information to: Provide independent educational evaluations Coordinate with parents, schools, and other relevant professionals Prepare evaluation reports and recommendations Communicate about appointments, procedures, or results Comply with legal and contractual obligations
4. How We Share Information We only share information when: You provide written authorization It is necessary to complete an evaluation or report Required by law (e.g., court order, health or safety emergency)Permitted by HIPAA or FERPA (e.g., with authorized school staff)We will never sell or rent your personal information to third parties.
5. Data Storage and Security We use secure methods to store, transmit, and dispose of sensitive information, including: HIPAA-compliant email or encrypted platforms for communication Secure electronic record-keeping systems Limited access based on job roles and need-to-know basis
6. Your Rights Under HIPAA and FERPA, you have the right to: Request access to or copies of records about you or your child Request corrections to inaccurate or incomplete information Revoke consent to share information at any time (unless required by law)File a complaint with the U.S. Department of Health and Human Services (HHS) or the U.S. Department of Education if you believe your privacy rights have been violated To exercise your rights, contact us at [Insert Contact Information].
7. Children’s Privacy We do not knowingly collect information from children under the age of 13 directly. All information pertaining to children is provided by a parent, guardian, or school representative with legal authority.
8. Third-Party Links Our website may contain links to external websites. We are not responsible for their privacy practices. Please review the privacy policies of any third-party sites you visit.
9. Changes to This Privacy Statement We reserve the right to update this statement. Any changes will be posted on this page with a revised effective date. Continued use of our services or site constitutes acceptance of the revised statement.10. Contact Us If you have questions about this Privacy Statement, or wish to exercise your privacy rights, please contact: Nicole Lombardi, OT
Nicole Lombardi
nlombardi@nicolelombardiot.com
631-921-6624